Detailing invoices as sharp as the finish
Car detailing invoicing that fits the job: price by vehicle size, add the extras you found once the doors were open and take a deposit before a coating job. Then send the invoice while the paint is still gleaming.
The invoicing side of a detailing business
Every car is a different size, a different mess and a different set of extras. Here is how WhizInvoice keeps the pricing fair and fast.
Prices by vehicle size
Save sedan, SUV and van prices for each package. Tap the right one and the customer pays the same as everyone else with that vehicle.
Surprises behind the back seat
Dog hair woven into the carpet or a spilt coffee in the console only shows up once you start. Add pet hair or odour removal as its own line, so the extra charge is clear.
Deposits on coating bookings
A paint correction and ceramic coating can take you most of a day. Take a deposit when the customer accepts your quote online, so a no show does not cost you the day.
Maintenance washes on repeat
Coating customers who book a wash every month can get a recurring invoice. It keeps the car looking good and your income steady.
Dealerships and fleets
Car yards and business fleets send several vehicles a week. A customer statement lists every open invoice for them at once, on Solo and above.
From a booking request to a paid detail
The request comes in
A customer fills in your website form asking about ceramic coating for an SUV they bought last month. It lands in your enquiry list with their phone number.
Quote and deposit
Send a quote for paint correction and coating. They accept online, and you invoice the deposit to lock in the booking.
Detail, add extras, invoice
On the day, you find dog hair throughout the back seats. Turn the quote into the invoice, add the pet hair line and send it with the deposit deducted.
Paid, then booked again
The customer pays from the email by bank transfer or your card link. Set up their monthly maintenance wash as a recurring invoice before you leave.
An example car detailing invoice
A full detail with paint correction and a ceramic coating on an SUV in Alberta, where 5% GST applies. In Ontario the same work would carry 13% HST.
Example only, with a fictional business and customer. Your invoices use your own details, tax settings and design.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full interior and exterior detail, SUV | 1 | $320.00 | $320.00 |
| Single stage paint correction | 1 | $450.00 | $450.00 |
| Ceramic coating, 2 year product | 1 | $650.00 | $650.00 |
| Pet hair removal | 1 | $60.00 | $60.00 |
| Salt stain removal, carpets and mats | 1 | $70.00 | $70.00 |
Links for detailers
Detailing in Canada? Our Canada page covers GST and HST settings.
Customer paid in the driveway and wants a record? Print one from our receipt template.
Good to know
Can I price by vehicle size?
Yes. Save each package at each size as its own service, then pick the right one for the car in front of you.
Can I take a deposit for ceramic coating?
Yes. Solo and above handle coating deposits: the customer accepts the quote online, pays the deposit, and the final invoice deducts it.
Can I add extras after I have started?
Yes. Add pet hair, odour or stain removal as extra lines before you send the invoice, and the total and tax update.
Can maintenance washes bill themselves?
Yes. Recurring invoices on Solo and above go out on the schedule you set for each customer.
Can customers pay by card in the driveway?
Yes. Add your own Stripe, PayPal or Square link to your invoices and customers pay from the email, straight to your account.
Leave every car gleaming and every invoice paid
Start free with unlimited invoices, then add deposits and recurring washes on Solo.
Free plan forever. No card needed to start.