Pool and spa invoicing for routes that never stop
A pool route is the same stops every week, plus the odd green pool that needs rescuing. WhizInvoice, as your pool and spa invoicing software, bills the regulars on schedule, quotes the clean ups from the website enquiry and adds sales tax where your state charges it.
Pool service billing, stop by stop
This page uses a Texas example in US dollars. The same features work wherever you service pools.
Weekly visits on a monthly bill
Many route customers pay a flat monthly rate for weekly service. A recurring invoice on Solo sends it on the same day each month with sales tax added.
Chemicals included, or on top
Some plans include chemicals and others bill them separately. Save both versions as services, and bill extra shock or acid as its own line when a pool needs more.
Green pool clean ups
A neglected pool can take several visits and a lot of chemicals. Quote it from the enquiry, take a deposit on Solo, and invoice the balance when the water is clear.
Filter and salt cell cleans
Cartridge filter cleans and salt cell cleans come round every few months. Keep them in your price list so they are billed the day you do them.
HOA and community pools
A homeowners association pool is billed to a manager who wants clean records. Statements on Solo put everything still owing into one email.
Spa and hot tub care
Draining, cleaning and refilling a hot tub is its own job with its own price. Keep it in your list next to your pool services.
From a service request to a paid pool invoice
A homeowner asks for weekly service
Your website form collects the address, the pool type and whether there is a spa. The request lands in your list, searchable by ZIP code, name or phone.
Send the plan as a quote
Quote the monthly rate and the start up clean. The customer accepts online, and they join your route.
Bill the month, then the extras
Set the monthly service as a recurring invoice. Extras like a filter clean go on a separate invoice from your saved prices.
Paid the way they prefer
Add your ACH details or your own Stripe, PayPal or Square link. A late customer gets polite reminders, which stop once you have the money.
Sales tax on pool service: the Texas example
- Texas state sales tax
- 6.25%
- Local sales tax
- Up to 2%
- Highest combined rate
- 8.25%
- Pool maintenance and cleaning
- Taxable for homes and businesses
Texas Comptroller of Public Accounts, sales and use tax page and publication 94-111 on cleaning services, checked 18 October 2026. Other states treat pool service differently, so check your own state’s rules.
Example: a monthly pool service invoice in Texas
Four weekly visits on a chemicals included plan, plus a filter clean, a salt cell clean and an extra shock after a storm. The customer’s address has a combined sales tax rate of 8.25%.
Example only, with a fictional business and customer. Your invoices use your own details, tax settings and design.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly pool service, chemicals included | 4 | $40.00 | $160.00 |
| Cartridge filter clean | 1 | $85.00 | $85.00 |
| Salt cell clean and check | 1 | $65.00 | $65.00 |
| Extra shock treatment after storm | 1 | $30.00 | $30.00 |
More than one route, more than one tech
When the route outgrows one truck, Business includes 15 team members with roles, so each tech can bill extras from their own phone. Reports for your accountant show what you invoiced and the sales tax you collected.
Washing pool decks and patios too? See invoicing for pressure washing.
Good to know
Can I bill weekly pool service as one monthly invoice?
Set it up as a recurring invoice on Solo at your flat monthly rate, and it goes out every month on its own.
Do I charge sales tax on pool cleaning?
It depends on your state. Texas, for example, taxes pool maintenance for homes and businesses alike, so check your own state’s rules and set your rate in WhizInvoice.
How do I charge for a green pool clean up?
Send a quote covering the visits and chemicals it will take. On Solo the customer accepts online and pays a deposit, and the final invoice shows only the balance.
How do my customers pay?
Your ACH bank details go on every invoice, and you can add your own Stripe, PayPal or Square link for cards. Payments go straight to you.
Can I see which customers are behind?
Owed, overdue and paid show on one screen on every plan. Business adds aged debt reports, so you can see how long each balance has been owing.
Keep the water clear and the invoices paid
Begin on the Free plan with no cap on invoices, and know that every paid plan comes with a 30 day money back guarantee.
Free plan forever. No card needed to start.