Past Zoho Invoice's 500 a year? Time to move
Zoho Invoice is free and does a lot for nothing. When a busy service business runs into its yearly invoice limit, or wants website enquiries to arrive ready to bill, this guide shows how the two compare and how to move.
Why busy service businesses outgrow Zoho Invoice
Credit where it is due: Zoho Invoice gives you quotes, recurring invoices, automatic payment reminders, customer statements and apps for phone and desktop, all free. For a small or seasonal business, that is hard to beat, and if you send fewer than 500 invoices a year it may be all you need.
The limit is the turning point. Zoho Invoice allows up to 500 invoices a year, which is around 41 a month. A cleaning or pest control business doing a few jobs a day passes that well before the year ends, and Zoho Invoice has no paid plan to step up to; Zoho points businesses with bigger needs to its other products instead.
WhizInvoice has no invoice limit on any plan, Free included, and it brings the enquiries from your own websites into one list, ready to quote or invoice.
WhizInvoice and Zoho Invoice, side by side
| Feature | WhizInvoice | Zoho Invoice |
|---|---|---|
| Price | Free plan, paid plans from US$4.99 a month billed yearly | Free, with no paid Zoho Invoice plan |
| Invoice limit | Unlimited, Free plan included | Up to 500 invoices a year |
| Branding on the free plan | A small Sent with WhizInvoice note on emails, removed on paid plans | Zoho Invoice branding applies |
| Recurring invoices | Starter and higher plans | Included free |
| Automatic payment reminders | Included, even on Free | Included free |
| Invoicing in a second currency | No, also one currency per business | No, invoices use your base currency only |
| Customer statements | Sent automatically every month on paid plans | Sent from each customer’s Statement tab, or up to 25 at a time |
| Phone and desktop | Works in your browser on phone and computer, nothing to install | Apps for iOS, Android, Windows and Mac |
Zoho Invoice facts checked October 2026 on zoho.com/us/invoice: the pricing page, the features page and Zoho Invoice help articles on recurring invoices, payment reminders, multi currency, customer statements and exporting data. Zoho Invoice is a trademark of its owner, named only to identify the product. WhizInvoice is not affiliated with Zoho.
When Zoho Invoice is still the better choice
If you send fewer than 500 invoices a year, do not take website enquiries, and want recurring invoices and statements without paying anything, Zoho Invoice is a sensible choice and you may not need to move.
If you already run your business on other Zoho apps, such as Zoho Books or Zoho CRM, keep using them for what they do well. WhizInvoice does not connect to or sync with any Zoho product, and like Zoho Invoice it is not full accounting software.
Move from Zoho Invoice in four steps
Export your customers
In Zoho Invoice, open Customers, use the menu at the top of the list and choose Export Customers. Pick CSV or XLS and export.
Export your items
Open Items, use the same menu, choose Export Items and pick CSV. Your items become your WhizInvoice price list.
Load them into WhizInvoice
On Starter or above, upload the files and match Zoho’s columns to name, email, phone, address, postcode and price.
Pick your country and link your sites
Choose your country in Settings so currency and tax follow on every invoice, then connect your websites to start receiving enquiries.
Details worth checking
Password protected exports
Zoho can protect an export with a password. If you set one, unzip the file before you upload it to WhizInvoice.
Contact persons
Zoho exports contact persons separately from customers. Decide which email each customer should receive invoices at before you import.
Recurring profiles
Note each recurring invoice you have in Zoho, then set it up again in WhizInvoice so regular customers keep being billed.
Keep your old invoices
Export or download your past invoices from Zoho Invoice for your records. The WhizInvoice import covers customers and prices.
Good to know
Why pay for WhizInvoice when Zoho Invoice is free?
You may not need to. WhizInvoice’s Free plan has unlimited invoices, and paid plans add website enquiries from more sites, statements and recurring invoices. Choose whichever suits your volume.
Does WhizInvoice integrate with Zoho?
No, WhizInvoice does not integrate or sync with Zoho Invoice, Zoho Books or any other Zoho app. The move is a one time CSV export and import.
Can I keep sending more than 500 invoices a year on WhizInvoice Free?
Yes, every WhizInvoice plan, Free included, has unlimited invoices and customers.
Does WhizInvoice have a desktop app like Zoho?
No separate app is needed. WhizInvoice runs in the browser on your computer and your phone, using the same account.
Invoice without counting
Move your Zoho customers across and send as many invoices as your business needs, starting on the Free plan.
Free plan forever. No card needed to start.