Know which invoices are paid

A customer pays by bank transfer on Friday night. On Monday you open your banking app, scroll for a name or a reference, then go and mark the invoice paid. Until you do, the reminders keep running, and someone who has already paid gets chased.

WhizInvoice closes that gap. Money taken at the door is recorded at the door, and for money that arrives later, your customer, your bank statement or your own Stripe can tell you. None of them needs a phone call.

On the invoice, your customer taps I’ve paid and chooses how they paid, such as bank transfer or cash, the date, and a note if they like. Reminders for that invoice pause straight away, so nobody is chased while the money is on its way.

You see Customer says paid on the invoice. Press Confirm when the money is in your account and the invoice is marked paid, or Not yet and the reminders carry on, and your customer is told the payment has not arrived yet. If nobody answers for 7 days, WhizInvoice reminds you once.

Make a Payment Link in your own Stripe account, add a webhook that points at your private WhizInvoice address, and paste its signing secret on the Getting paid screen, which walks you through each step. From then on, the Pay now by card button on each invoice opens your link with the amount filled in and a random reference for that invoice.

When Stripe confirms a payment, the invoice is marked paid. Less than the amount owed is recorded as a part payment. Anything unusual, such as more than was owed, another currency or a reference we do not know, is flagged for you to check instead of being recorded.

When a customer pays at the end of the job, the phone asks Did Sarah pay you now? Pick Cash, Card or Bank transfer, and all of it or part. The invoice is marked paid straight away and, if you send receipts, the paid invoice is emailed to your customer with a line such as Paid in full by cash on 12 November 2026. Thank you.

The office gets a phone alert such as Sam took $380 cash from Sarah Mitchell. A wrong tap can be undone for 10 minutes, and after that the office can still put it right.

Paid before you even sent it? On any draft, the owner and the office can press Paid already and choose how it was paid, and if you send receipts, the customer gets the paid copy instead of a bill. That works on every plan, Free included.

Technicians take payments only once you switch on Take payments on the job in Settings, On the job. It is off until you do, and they only see what is owed on the job in front of them.

Cash they take shows under Getting paid, Cash with your team, with who took it and when, until you tick Handed in. Nobody has to remember who is holding what, and your own cash never shows there.